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Indian Society of Extra Corporeal Technology
Our Constitution Details
Name of the society
The address of the registered office of the society
Door No. 92, 1st Floor, T.V.K. Link Road, Kondungaiyur, Chennai – 600118, Tamilnadu.
The date of formation of the society
21st October 1984
Registrar of the district within whose jurisdiction the office of the society is situated
North Madras
The business hours of the society
10.00 a.m. to 5.00 p.m.
The objectives of the society
* To promote the advancement of extra corporeal technology in India.
* To arrange regional and national meetings for scientific discussions. To encourage scientific research and experimental work in the cardiopulmonary bypass procedures and in the associated problems.
* To associate together in one corporate body all qualified workers practicing or interested actively in the science and art of extra corporeal circulation technology.
* To coordinate the efforts and seek guidance from association of thoracic and cardiovascular surgeons of India in promoting the professional skills for perfusionists.
* To establish contact with various institutions with active open cardiac work and to arrange the study of extra corporeal technology, literature reviews, papers and to make them available to the members.
* Conducting annual meetings to discuss scientific matters pertaining to extra corporeal technology and related problems and to meet along with the association of thoracic and cardiovascular surgeons of India to exchange views on scientific matters.
* To bring out an Indian Journal of Extra Corporeal Technology (IJECT) at the appropriate time and try to establish the contact with similar international societies.
* To provide travelling fellowships to enable members to gain further knowledge in extra corporeal technology. To award prizes to deserving perfusionists who have contributed to the advancement of extra corporeal technology in India.
* To arrange regional and national meetings for scientific discussions. To encourage scientific research and experimental work in the cardiopulmonary bypass procedures and in the associated problems.
* To associate together in one corporate body all qualified workers practicing or interested actively in the science and art of extra corporeal circulation technology.
* To coordinate the efforts and seek guidance from association of thoracic and cardiovascular surgeons of India in promoting the professional skills for perfusionists.
* To establish contact with various institutions with active open cardiac work and to arrange the study of extra corporeal technology, literature reviews, papers and to make them available to the members.
* Conducting annual meetings to discuss scientific matters pertaining to extra corporeal technology and related problems and to meet along with the association of thoracic and cardiovascular surgeons of India to exchange views on scientific matters.
* To bring out an Indian Journal of Extra Corporeal Technology (IJECT) at the appropriate time and try to establish the contact with similar international societies.
* To provide travelling fellowships to enable members to gain further knowledge in extra corporeal technology. To award prizes to deserving perfusionists who have contributed to the advancement of extra corporeal technology in India.
The name of the person or persons, officer, if any authorisedto sue or be sued on behalf of the society
The President shall be the person who will sue and be sued for and on behalf of the society.
The name of the person or officer, who is empowered to give directions in regard to the business of the society
The President shall be responsible to give directions for the activities of the society.
Membership
Type of Membership
* Honorary membership will be open to those who are actively associated with extra corporeal technology all over India and abroad.
* An application for life Membership shall be scrutinised by the executive committee and shall be admitted to the life membership subject to fulfilling the qualifications specified here under. The executive committee may reject any application without giving any reasons.
* An application for life Membership shall be scrutinised by the executive committee and shall be admitted to the life membership subject to fulfilling the qualifications specified here under. The executive committee may reject any application without giving any reasons.
Requirements for Life Membership
* B.Sc. Degree with biology, physics, chemistry, life Sciences, bio chemistry and genetics etc…., or B.Sc. in clinical perfusion, or a post graduate diploma in perfusion technology, from UGC recognised university.
* Graduate/post graduate with degree/diploma in clinical perfusion from any recognized board/university/medical college/ hospital registered and recognised under a state government/Bekken education centre.
* NRecommendation letter from chief perfusionist (shall be a life member of ISECT) duly attested by head of the department of cardiac surgery of concerned hospital, duly certifying that the applicant has performed 250 clinical perfusions.
* Life membership application form duly filled in all respects and attested by Two life members of ISECT.
* Graduate/post graduate with degree/diploma in clinical perfusion from any recognized board/university/medical college/ hospital registered and recognised under a state government/Bekken education centre.
* NRecommendation letter from chief perfusionist (shall be a life member of ISECT) duly attested by head of the department of cardiac surgery of concerned hospital, duly certifying that the applicant has performed 250 clinical perfusions.
* Life membership application form duly filled in all respects and attested by Two life members of ISECT.
Admission Fee For Life Members (LM)
* One time payment of admission fee of Rs. 2000/- (Rupees Two Thousands Only) and after fulfilling the criteria for membership as described Supra.
Termination of membership
* mOn submission of the resignation in writing by any lifemember which shall be put before the executive committee.
* The general body of the ISECT may adopt such rules as may be necessary from time to time by a special resolution for termination / expulsion of life membership of a life member and implement the same on the recommendation of the executive body duly recording the reasons for such action thereof for involving in the activities that are inimical to the interests of the society with majority vote.
* Life membership stands ceased on the death of a life member.
* The general body of the ISECT may adopt such rules as may be necessary from time to time by a special resolution for termination / expulsion of life membership of a life member and implement the same on the recommendation of the executive body duly recording the reasons for such action thereof for involving in the activities that are inimical to the interests of the society with majority vote.
* Life membership stands ceased on the death of a life member.
Right and obligations of members
* All life members excluding honorary members have right to vote in general body meetings.
* All life members who are citizens of India working and staying in India alone shall be eligible to contest in the executive committee elections and to become office bearers
* Members shall observe all the rules laid down by the ISECT from time to time.
* All life members who are citizens of India working and staying in India alone shall be eligible to contest in the executive committee elections and to become office bearers
* Members shall observe all the rules laid down by the ISECT from time to time.
Management and control
Management of Society
* The management and control of the affairs of the ISECT shall be entrusted to the executive committee of the ISECT.
* The ISECT shall have a seal with its name engraved thereon. This seal shall be affixed in the presence of at least two members authorised by the committee or in the presence of two of its members. The secretary shall be responsible for the safe custody of seal.
* The ISECT shall have a seal with its name engraved thereon. This seal shall be affixed in the presence of at least two members authorised by the committee or in the presence of two of its members. The secretary shall be responsible for the safe custody of seal.
Executive committee
* The executive committee shall consist of thirty two members. The executive committee shall be elected once in three years as per the provisions of act.
* The general body shall elect and appoint the following office bearers
* The members of the executive committee and other office bearers shall work on honorary basis and shall not be paid any salary or fees for any work done by them.
* The executive committee shall employ paid clerks, assistants, and other incidental staff etc. to carry out such work as they desire and shall supervise their work and duties and be authorized to make payments for the above services.
* Ten members shall form the quorum for a meeting of the executive committee.
* In the absence of the quorum, meeting will stand adjourned to the same day after half-an-hour and still if quorum is not formed, the members present will form the quorum.
* The minutes of the meeting shall be recorded and confirmed in the minute’s book.
* All the matters of the executive committee shall be decided for the majority of the vote by the members of the executive committee.
* Subject to the control of the general body, the executive committee shall enforce the rules, regulations and bye laws of the ISECT. It shall enjoy such powers as may from time to time be delegated to it by the general body or be vested in it by the rules, regulations and bye laws of the ISECT, in force from time to time.
* It shall appoint subcommittee and members, to be in charge of the different activities of the ISECT.
* The member of the executive committee who has been absent for two consecutive meetings without any reason, unless leave has been granted to him shall cease to be as members of the committee.
* The executive committee shall not alter the subscription fees, constitutions or bye laws. The above said alterations are to be carried out by a special resolution at the annual general meetings.
* The general body shall elect and appoint the following office bearers
One President
Two Vice Presidents
One Secretary
Two Joint Secretaries
One Treasurer
20 Executive Committee Members at least one member representing each state of the country and the executive body can modify its it’s structure in future to have proper representation from all over the country
Two Advisors, one overseas coordinator, one website moderator, one Editor to be appointed / nominatedby executive committee at its discretion after inviting applications from persons with suitable background such as teaching experience, research work experience, publication in Journals at National and International level. Similarly one website moderator to be appointed after calling for applications with suitable back ground such as experience/acquaintance in software, hard ware knowledge. These appointments shall be made for a specific tenure subject to the condition that these appointments are liable to be terminated at any time at the discretion of the executive committee, if the performance of such appointees is found to be unsatisfactory and upon proper enquiry.
* The members of the executive committee and other office bearers shall work on honorary basis and shall not be paid any salary or fees for any work done by them.
* The executive committee shall employ paid clerks, assistants, and other incidental staff etc. to carry out such work as they desire and shall supervise their work and duties and be authorized to make payments for the above services.
* Ten members shall form the quorum for a meeting of the executive committee.
* In the absence of the quorum, meeting will stand adjourned to the same day after half-an-hour and still if quorum is not formed, the members present will form the quorum.
* The minutes of the meeting shall be recorded and confirmed in the minute’s book.
* All the matters of the executive committee shall be decided for the majority of the vote by the members of the executive committee.
* Subject to the control of the general body, the executive committee shall enforce the rules, regulations and bye laws of the ISECT. It shall enjoy such powers as may from time to time be delegated to it by the general body or be vested in it by the rules, regulations and bye laws of the ISECT, in force from time to time.
* It shall appoint subcommittee and members, to be in charge of the different activities of the ISECT.
* The member of the executive committee who has been absent for two consecutive meetings without any reason, unless leave has been granted to him shall cease to be as members of the committee.
* The executive committee shall not alter the subscription fees, constitutions or bye laws. The above said alterations are to be carried out by a special resolution at the annual general meetings.
Subcommittee
* The committee may from time to time appoint subcommittee consisting of its life members as and when necessary and assign to them such duties and delegate to them such powers as the committee may deem proper. Each of the subcommittees shall be responsible to work under the general control and direction of the executive committee.
Duties and powers of the president / vice president
* The president shall be the chairman of all the meetings of the executive committee and the general body and shall conduct the proceedings of the meeting in accordance with the rules and regulations of the society.
* In the absence of the president, vice president will be the chairman of all the executive committee meetings and the general body meetings.
* In case both of them are absent, the executive committee or general body can elect any member preferably the ex-president or Vice President of the society.
* In case of a dispute, the president shall have a casting vote.
* The president shall nominate a returning officer to hold and supervise the election of the office bearers and executive committee.
* In the absence of the president, vice president will be the chairman of all the executive committee meetings and the general body meetings.
* In case both of them are absent, the executive committee or general body can elect any member preferably the ex-president or Vice President of the society.
* In case of a dispute, the president shall have a casting vote.
* The president shall nominate a returning officer to hold and supervise the election of the office bearers and executive committee.
Duties and powers of the secretary
The secretary shall, subject to the control and direction of the executive committee
* Have in charge of all correspondence of the society.
* Have the custody of and maintain in good order the condition of office furniture and other properties of the society.
* Ensure that all correspondence, records and documents of every kind in connection with the business of the society are properly filed and preserved.
* Arrange to keep a complete, correct and upto data stock book of all properties of the society and have an annual stock taking made in all such properties.
* Arrange to keep a register of members and shall enter therein the particulars regarding name and address of each members, the date of admission and the date on which a member ceases to be a member of the society.
* Be responsible for all statutory and legal obligations of the society. e.g. file returns, submit papers and all other documents etc... with concerned registrar.
* Be in charge of all the funds of the society, open such accounts in any nationalised bank and shall be operated by at least two members of which shall be secretary and be authorised to make payments on behalf of the society.
* Arrange to collect subscriptions and other dues, if any from members and issue receipts for payments received on behalf of the society.
* Maintain the accounts of the society and shall be in charge of the books of account, records and documents and shall get the annual accounts of the society audited by a duly qualified chartered accountant and obtain the auditor’s report thereon.
* Do all such acts and things as may, from time to time, be decided by the executive committee and as may be conducive to the attainment and furthering of the objectives of the society.
* Have the custody of and maintain in good order the condition of office furniture and other properties of the society.
* Ensure that all correspondence, records and documents of every kind in connection with the business of the society are properly filed and preserved.
* Arrange to keep a complete, correct and upto data stock book of all properties of the society and have an annual stock taking made in all such properties.
* Arrange to keep a register of members and shall enter therein the particulars regarding name and address of each members, the date of admission and the date on which a member ceases to be a member of the society.
* Be responsible for all statutory and legal obligations of the society. e.g. file returns, submit papers and all other documents etc... with concerned registrar.
* Be in charge of all the funds of the society, open such accounts in any nationalised bank and shall be operated by at least two members of which shall be secretary and be authorised to make payments on behalf of the society.
* Arrange to collect subscriptions and other dues, if any from members and issue receipts for payments received on behalf of the society.
* Maintain the accounts of the society and shall be in charge of the books of account, records and documents and shall get the annual accounts of the society audited by a duly qualified chartered accountant and obtain the auditor’s report thereon.
* Do all such acts and things as may, from time to time, be decided by the executive committee and as may be conducive to the attainment and furthering of the objectives of the society.
Duties and powers of the treasurer
* Shall be responsible for maintaining the bank account along with the general secretary.
* Shall be the one of the Joint signatory in all cheques and transactions of the society.
* Shall maintain the accounts of the Society.
* Shall work and coordinate with secretary in preparing the annual financial reports, account statements, balance sheets etc…
* Shall sign all the financial statements placed before the executive committee and general body after properly verifying the statement true facts.
* Shall divulge the information on all financial matters in respect of the such above statements on request by the members present at that general body meeting.
* Shall clear all the doubts on financial matters to society members.
* Shall be the one of the Joint signatory in all cheques and transactions of the society.
* Shall maintain the accounts of the Society.
* Shall work and coordinate with secretary in preparing the annual financial reports, account statements, balance sheets etc…
* Shall sign all the financial statements placed before the executive committee and general body after properly verifying the statement true facts.
* Shall divulge the information on all financial matters in respect of the such above statements on request by the members present at that general body meeting.
* Shall clear all the doubts on financial matters to society members.
Procedure for holding the election of the office bearers
* As per the executive committee decision the president shall appoint a returning officer to hold the election
* The secretary shall prepare voters lists on the day of executive body decision is made to hold elections as that being the cut of date for admitting life members. The voters list shall contain the life membership number, name, contact number, email address if available, communication address. Only such members whose names are recorded in the admission up to such decision are eligible to cast their vote at the scheduled election. The secretary shall send such updated list of life members to the returning officer along with the attested copy of minutes of executive body meeting in which the decision is made to hold elections.
* The returning officer shall issue notice duly notifying the vacancies to be filled in, along with rules there under for poling with full details of conditions and terms of office containing the election schedule to all members by post and by placing all such election notifications on the concerned ISECT websites and invite nominations for all vacancies so as to reach him within a period of 15 days minimum from the date of notice. No nomination shall be accepted after the specified time.
* Each eligible candidate, duly proposed and seconded by members eligible shall be nominated for the particular post he desires to contest.
* No life member shall propose or second more than one candidate for each post of the office bearer.
* The nomination papers received by the returning officer shall be kept in his custody. The returning officer shall check the nomination papers and issue a list of contestants to the candidates with the names and addresses for each post. This should be circulated among the life members.
* Each life member shall irrespective of the class, except honorary members shall be entitled to cast one vote for each of the office bearers and shall have as many votes as the number of the other members of the executive committee.
* No voting shall be necessary if thereby only one candidate remaining after withdrawal for any particular office and the candidate so remaining shall be declared elected to the office concerned.
* If no nomination is received for a particular seat or seats or if nominations are received for such seats but are rejected then the returning officer can hold the election separately in consultation with the executive committee at the general body meeting.
* The candidate who receives large (to be replaced with majority) number of votes shall be declared duly elected. In the event of a tie the returning officer’s vote shall decide the election.
* The result of the election shall be announced immediately after the counting is over by the returning officer.
* The secretary shall prepare voters lists on the day of executive body decision is made to hold elections as that being the cut of date for admitting life members. The voters list shall contain the life membership number, name, contact number, email address if available, communication address. Only such members whose names are recorded in the admission up to such decision are eligible to cast their vote at the scheduled election. The secretary shall send such updated list of life members to the returning officer along with the attested copy of minutes of executive body meeting in which the decision is made to hold elections.
* The returning officer shall issue notice duly notifying the vacancies to be filled in, along with rules there under for poling with full details of conditions and terms of office containing the election schedule to all members by post and by placing all such election notifications on the concerned ISECT websites and invite nominations for all vacancies so as to reach him within a period of 15 days minimum from the date of notice. No nomination shall be accepted after the specified time.
* Each eligible candidate, duly proposed and seconded by members eligible shall be nominated for the particular post he desires to contest.
* No life member shall propose or second more than one candidate for each post of the office bearer.
* The nomination papers received by the returning officer shall be kept in his custody. The returning officer shall check the nomination papers and issue a list of contestants to the candidates with the names and addresses for each post. This should be circulated among the life members.
* Each life member shall irrespective of the class, except honorary members shall be entitled to cast one vote for each of the office bearers and shall have as many votes as the number of the other members of the executive committee.
* No voting shall be necessary if thereby only one candidate remaining after withdrawal for any particular office and the candidate so remaining shall be declared elected to the office concerned.
* If no nomination is received for a particular seat or seats or if nominations are received for such seats but are rejected then the returning officer can hold the election separately in consultation with the executive committee at the general body meeting.
* The candidate who receives large (to be replaced with majority) number of votes shall be declared duly elected. In the event of a tie the returning officer’s vote shall decide the election.
* The result of the election shall be announced immediately after the counting is over by the returning officer.
Financial year
The financial year of the society shall be from 1st April to 31st March every year.
General body meeting
* The general body meeting of the ISECT will be held once in every financial year. 21 day’s notice shall be given to all the members. The notice shall be sent in accordance with the rule 25(2) of the Tamil Nadu Societies Registration Rules, 1978.
* Ten members having voting rights shall form a quorum. If the quorum is not formed, the meeting shall be adjourned for half-an-hour on the same day and then the members present at the time shall form the quorum.
* The President and in his absence, the Vice President shall preside. In the absence of the President or Vice President any senior member or preferably a past president if available shall be elected by the members present at the meeting to preside over the meeting.
* The following business shall be transacted at the Annual General Body Meeting
* Ten members having voting rights shall form a quorum. If the quorum is not formed, the meeting shall be adjourned for half-an-hour on the same day and then the members present at the time shall form the quorum.
* The President and in his absence, the Vice President shall preside. In the absence of the President or Vice President any senior member or preferably a past president if available shall be elected by the members present at the meeting to preside over the meeting.
* The following business shall be transacted at the Annual General Body Meeting
Confirmation of the minutes of the last annual general meeting and of special general meetings conducted if any.
Adoption of the report of the working of the society for the previous year ended 31st day of March.
Election of the office bearers and members of the committee.
Appointment of auditors and fixing their remuneration.
Consideration of the proposals, if any for additions and alteration of these rules and regulations of which due notice has been given.
Consideration of any matter, resolution confirmation or ratification thereof that may have been forwarded by the committee.
Any business of which due notice has been given to the society by life members at least 10 days before the date of annual general body meeting with the approval of President.
Any other business by the permission of the chair.
If after issuance of the notice, the annual general meeting is not held or is prematurely dissolved owing to any unforeseen circumstances, a fresh notice shall be given for a fresh annual general body meeting within such period as the executive committee may deem proper not withstanding anything contained in the rule or any other rules or regulations referred to herein.
Extra ordinary general body meeting
* On receipt of the requisition signed by not less than 1/3 of the members on roll stating the object of the proposed meeting, the secretary shall call extraordinary / special general body meeting by giving not less than 21 day’s notice in such manner and at such time, date and place as the committee may decide.
* No other business shall be transacted at such meeting and 20 members present in person shall form the quorum. In case no quorum be present within half-an-hour of the meeting, the meeting shall stand dissolved.
* In case no meeting is called by the secretary within 30 days of the receipt of the requisition, the requisitionists may call such a meeting by giving not less than 21 day’s notice to all the members. The rule relating to the quorum, agenda etc. as mentioned above shall apply to such a meeting.
* The executive committee may also call a special general meeting on 21 day’s notice for any specific purpose.
* No other business shall be transacted at such meeting and 20 members present in person shall form the quorum. In case no quorum be present within half-an-hour of the meeting, the meeting shall stand dissolved.
* In case no meeting is called by the secretary within 30 days of the receipt of the requisition, the requisitionists may call such a meeting by giving not less than 21 day’s notice to all the members. The rule relating to the quorum, agenda etc. as mentioned above shall apply to such a meeting.
* The executive committee may also call a special general meeting on 21 day’s notice for any specific purpose.
Objectives for passing a special resolution
Special resolution shall be passed at the general body meeting as per sec. 2(3) of the Tamil Nadu societies registration act of 1975 by not less than 3/4 of the members present in person who are entitled to vote for the following purposes.
* Change of name of the society.
* Any amendment to memorandum of the society.
* Any amendment to bye laws or rules and regulations of the society.
* Amalgamation and division of society.
* Termination of membership.
* Any amendment to memorandum of the society.
* Any amendment to bye laws or rules and regulations of the society.
* Amalgamation and division of society.
* Termination of membership.
Inspection
The register of members, books containing the minutes of the meetings and books of account shall be open for inspection by members free of charge at the registered office of the society during the working hours.
Investment of funds
* The funds of the society will be invested with the approval of the executive committee.
* No funds shall be provided for the purpose of diseased or disabled members from the membership fee.
* Separate fund may be created and spent for the welfare of diseased or disabled members or for group insurance.
* No funds shall be provided for the purpose of diseased or disabled members from the membership fee.
* Separate fund may be created and spent for the welfare of diseased or disabled members or for group insurance.
Bank accounts
The executive committee shall pass a resolution authorising the secretary and treasurer to open bank accounts in any nationalised bank, and to execute necessary papers and documents. Any two members excluding honorary members, of which one shall be secretary and treasurer may jointly sign cheques and operate banking accounts of the society and issue such Instructions to the banks as the executive committee may decide. The executive committee may authorise the annual conference organisers to open bank account under the title “ISECTCON………… (Year name to be added) at the place where annual conference is organised subject to the conditions that are to be laid down by it and such conference organisers shall close down the account opened for the purpose as soon as the annual conference is over and transfer the balance remaining thereafter to the ISECT account. The conference organisers shall furnish a undertaking to the ISECT Secretary / President to the effect as desired by the executive body. The conference organisers shall return accounts, balance sheets, vouchers, receipts, duly audited by their chartered accountant preferably within a period of three months after the annual conference to the ISECT office.
Auditor
Any qualified chartered accountant shall be elected at the annual general body meeting as auditor to check the accounts of the society for the next financial year and report to the general body. Such report of accounts and balance sheets duly attested by the chartered accountant shall be presented at the annual general body meeting by the Secretary / Treasurer and who in turn shall seek its approval through are solution.
Final accounts and balance sheet
The executive committee shall cause keeping of accounts of all the sums of money received and expended by the society and all matters in respect of which such receipts and expenditures have taken place and of the assets and liabilities of the society. It shall prepare the income and expenditure account for the financial year and the balance sheet as at the end of the financial year.
Copy of the bye laws and audited accounts
Every member of the society, at the time of admission shall be given copy of the bye laws of the society free of cost is he desires. Every member shall be given free of cost the copy of the final accounts and balance sheet duly audited by auditors during the annual conference / general body meeting.
Fine for breach of rulesOpen or Close
A fine of not exceeding Rs. 100/- shall be levied on the members for any breach of rules and regulations or bye laws of the society apart from initiating necessary disciplinary proceedings against such persons by the executive body.
Alteration of rules
No alteration of the existing rules shall be made without the assent of three fourth of the total number of members present personally at a general body meeting, which shall be reconfirmed in the subsequent general body meeting.